Grading Options for Spring, Summer, and Fall Terms 2021

The following grading options are available (letter grade vs Pass/ No Pass) or enrollment status such as Excused Withdraw (EW) for courses you take in the Spring, Summer, or Fall terms in 2021. Remember that this may affect how long it takes you to earn your degree or certificate, your ability to transfer into a four-year institution or Financial Aid status. Before you change anything, please talk to a counselor.

Academic Counseling
You can make a counseling appointment through your OneLogin portal. Choose the Student Success Link! Check out the online tutorial if you need help.

You can contact Counseling Services for further assistance. Counselors are ready to answer questions you may have about your student education plan, and they can help you make decisions on changing to Pass/No Pass grading or talk you through decisions on withdrawing from a class. Please use counselors as a resource before you make major decisions about your academic future – they are here to help.

“Incomplete” Grading Option
Students can work with their professor to receive an Incomplete (I), in which case the professor would establish work to be done over an extended timeframe (usually one year) in order to complete the course. Students will receive a letter grade upon completion and evaluation of the agreed-upon work. This is a good option for students who feel overwhelmed right now, but need to complete the course for a letter grade rather than Pass/No Pass. You will need to discuss this with your professor in order to change a class to Incomplete.

“Pass/No Pass” Grading Option
All courses are now available to be changed on WebSMART from a letter grade to a Pass/No Pass grading option until the last day of the course. Please check WebSchedule for the last day to change to Pass/No Pass Grading Option specific to each course. See instructions at the end of this page.

Please be aware that changing to a Pass/No Pass grade may have consequences for transfer or other options in your future. You should meet with your counselor before changing a class to Pass/No Pass.

Selecting “Excused Withdrawal” (EW)
You are now able to select an Excused Withdrawal (EW) on WebSMART until the last day of the course. Please check WebSchedule for the last day to withdraw with an EW for each course. See instructions at the end of this page.

Remember, you should speak to your academic counselor before you make the decision to use an Excused Withdrawal.

These options recognize the challenging situation we are all experiencing, but please note the San Mateo County Community College District is here to support you through your academic journey. We want you to succeed, and we encourage you to work closely with your faculty and academic counselor before making a decision to withdraw from a class.

Again, we encourage you to consult an academic counselor before making any decisions: You can make a counseling appointment through your OneLogin portal. Choose the Student Success Link! Check out the online tutorial if you need help.

Instructions for making changes on WebSMART
Here are some more details about the Excused Withdrawal or pass/no pass option:

  • To select the grading option in WebSMART:
    • Go to: “Student Services” > “Registration” > “Add/Drop Classes”
    • Choose your grading option
    • If selected, “Excused Withdrawal” will be automatically applied to your drop
  • You can make the EW or Pass/No Pass selection until the last day of the course. Please check WebSchedule for your specific date.
  • No supporting documentation is required.
  • Your selected grading option will appear on your transcript. EWs are not considered in GPA calculations or academic progress locally. Pass/No Pass grades are not considered in GPA calculations but will impact your academic progress. Any of these changes may also affect your eligibility for federal financial aid and veterans educational benefits. Please talk with a counselor to find out how this would affect you personally.
  • Students who select an EW may be eligible for potential refunds depending on how you paid for your courses. Any refunds will be automatically credited to your registration account.
  • Students have up to one year from the end of the course to request an EW grade.
  • The Non-Resident and International student tuition will stop refunding one month after the term end date.